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Employers

Facilitating Secure Choice Resources Employer Support Payroll Providers

Savers

Adding a Payroll Solution

(Optional)

Illinois Secure Choice provides three different ways for employers to connect an external payroll solution. If you work directly with a payroll representative, you should consult with them to ensure that they will be able to support you.

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Provider System Integration

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Some payroll providers can transmit employee roster and payroll data easily between the vendor’s software and Illinois Secure Choice through system integration (i.e., API connection).

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Software Integration

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Some payroll software options allow integration with Illinois Secure Choice.

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Provider Account Access

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Payroll providers who do not currently have a technical system integration may require log-in access for your Illinois Secure Choice account. You can add a payroll solution when you add employee information or at any time after completing registration by selecting Payroll Integration from the Employer Dashboard .

You can add a payroll solution when you add employee information or at any time after completing registration by selection Payroll Integration from the Employer Dashboard.

Many vendors work with Illinois Secure Choice to create a seamless system integration. These vendors can transmit employee roster and payroll data easily between their system and Illinois Secure Choice through an API connection.

Contact your payroll vendor for additional information regarding system integration.

Illinois Secure Choice allows for employee data to be easily, quickly and securely transmitted between the select payroll software you license and Illinois Secure Choice.

Contact your payroll software vendor for additional information.

Payroll providers who do not currently offer integration may require log-in access for your Illinois Secure Choice account. Contact a representative from your payroll company to inquire about the level of access they will need to help facilitate the program. Then you can access the payroll provider from the employer portal dashboard to set up payroll provider access.

Check the Employer Portal regularly if you have a payroll provider that assists with facilitation. Verify the uploaded files, contribution amounts, pay dates, and transaction details within your payroll transactions history located in the Employer Portal

Provider has full web access: Verify that your payroll provider has captured the most updated contribution rates for your employees and that your vendor will complete the file submission.

Check the Employer Portal after a pay date to confirm that your payroll provider uploaded the contribution file.

Provider has limited web access or uses File Transfer Protocol (FTP):  Send your payroll provider an updated list of your employees and their contribution rates.

Log in to the Employer portal and go to “My employees” and download your full list of employees as an Excel spreadsheet to email to your Payroll Provider. Your payroll provider will then submit contributions via the online Employer Portal if the payroll provider has limited access. If the payroll provider has FTP access, all pertinent files will be securely transmitted by FTP.

Frequently asked questions

What information should I communicate to my payroll representative about the deduction?

 

  • Names for all employees participating in Illinois Secure Choice.
  • Contribution rate. All employees start with a 5% default unless they customize their accounts and select another rate.
  • Contributions are calculated from the employee’s gross income with the amount deducted after taxes.
  • Not reportable on W2’s.
  • No employer matching.

When can I add my payroll software?

You can add a payroll solution when you add employee information or at any time after completing registration by selecting Payroll Integration from the Employer Dashboard. Select your payroll software from the list and log in to your account.

Will all my employee data be transmitted from my payroll software to the Employer Portal?

No. Your payroll software provider will not filter the employee list by the Secure Choice employee criteria (i.e. that an employee must have wages allocable to Illinois, be age 18 or older, and have a Social Security Number or an Individual Taxpayer Identification Number). The Employer Portal will only accept information for employees who meet this eligibility criteria.